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Guide to Web Form responses after expiry of the 6 month processing mark!

Definitive guide to Web Form responses after expiry of the 6 month processing mark! See samples responses & understand how to make sense of it.

According to IRCC the processing standard for applications sourced via Express Entry is six months for 80% of cases. Processing time is measured beginning from the day a complete application is received until a final decision is made by an immigration officer.

However, as per the latest available statistics IRCC did not meet the processing standard of finalizing 80% of all applications sourced via Express Entry within six months. The processing time for Express Entry, overall, was eight months. As an alternative measure of processing times, 60% of applications were completed within the six-month service standard.

How long does it take to process an Express Entry application?

This table displays the time, in months, that IRCC took to process 80% of applications under each program.

Program201720182019
Canadian Experience Class457
Federal Skilled Worker469
Provincial/Territorial Nominee669
Federal Skilled Trades6712
All Programs558
Source: CIC_EDW (MBR) as of January 3, 2020
Data is operational and as such should be considered preliminary and subject to change.
Processing times refer to the time in which 80% of applications were finalized by IRCC. The processing time is measured from the day a complete application is received until the time a final decision is made by an immigration officer.

What happens after the expiry of the 6 month processing mark?

After the expiry of the 6 month processing mark, and when the progress bar reaches 100%, applicants are greeted with the following message;

Application Status
Message after the expiry of the 6 month processing mark

It is worth noting that that the progress bar just shows the time elapsed from the day an application is submitted. It does not inform what stage or how far an application has been processed.

What’s happening with my file?

At this stage a frequently asked question from applicants is, What’s happening with my file? There are a number of ways to contact IRCC and check the status and these are explained in detail here. One of the quickest ways to get in touch with IRCC is to use the Web Form, also called Case Specific Enquiry or CSE. When communicating with IRCC, it is important to clearly explain your situation and provide all relevant details. Otherwise, you may receive information that is not accurate. Below are some examples of the type of response you may receive to your web form query.

As seen from the above examples atimes it can be difficult to fully understand and get a straightforward answer to your questions;

  • What’s happening with my file?
  • Is my Eligibility passed or still being reviewed?
  • Is my Security Screening completed?

Understanding web form responses

Despite the ambiguity in web form responses there are enough cues in there that can help with understanding your application status. Here are some examples;

In conclusion

IRCC Web Form responses sometimes can be difficult to comprehend and don’t inspire confidence in knowing exactly where your application stands. Despite these shortcomings web form is one of the quickest ways (and it’s free) to contact IRCC about the status of your application. For many it may contain just enough information and/or indicators that is good enough to know that everything is in order. After all, there are many applicants who get their application approved without ever using a web form or GCMS.

So, go ahead and use the web form first and foremost before considering GCMS. You can always request your GCMS notes thereafter if needed.

Canada Visa Status - The only way to know the most detailed information of an application is by requesting GCMS Notes. GCMS is the most comprehensive and up-to-date information that can be obtained to understand the status of a visa application or to learn the details about a visa refusal.  It offers far more detail than IRCC’s online system and you can order your GCMS Notes online
Disclaimer - Material contained within this website is intended for informational purposes only and is provided as a service to the Canada visa applicant community. These materials do not, and are not, intended to constitute legal advice.