Why is a consent form required?
A consent form is required pursuant to the Canadian Privacy Act, which states that personal information shall not, without the consent of the individual to whom it relates, be disclosed.
There are only 2 accepted methods of signing the form – either print and hand sign directly on the printed form OR use the approved e-Sign process. Whether you hand sign or e-Sign no one other than the applicant should sign the form and the signature must be consistent with the official signature on the passport. Submitting a properly completed consent form with your request helps to prevent delays. Please review the instructions
Which consent form to use?
A prefilled consent form will be emailed to you after you complete the order form . You may also use the following online forms;
Simplified Consent Process: If requesting information from both IRCC and CBSA you can now provide only 1 consent form i.e. the CBSA consent form. The IRCC consent form is not necessary for dual agency notes i.e. GCMS Notes from IRCC & CBSA and Entire File from IRCC & CBSA.
Use for GCMS Notes and Entire File requests from IRCC
Use for GCMS Notes, CBSA Notes and Entire File requests from CBSA
Use for CSIS Notes requests from CSIS
Is electronic signature accepted?
Yes, we do accept an electronically signed consent form during the pandemic if the recommended method of hand signing is not possible. Sign from your computer, tablet or cell phone using the 👆 above approved eSign forms (Typing name, initials or uploading an image of a signature is not accepted). It’s easier to use than paper. Once you have completed the form, all parties will receive an email containing the PDF document. Simple. Fast. Secure. (Signing with blue ink is not required when using the above approved eSign forms)
Where to send the consent form?
- The consent form may be scanned and emailed to us. Please ensure that the consent form is scanned at high resolution. Submitting unclear documents will result in processing delays.
- Alternatively, the consent form can also be uploaded using the form below. (Up to 5MB in PDF or Image format)
It is recommended to provide consent for any individual whose information could be contained in the requested records: your spouse, sponsor(s), co-signor, any family member including children 16 years of age or older. To allow the release of minor children’s information, provide both biological parents consent. Should a child be under the custody of a single parent or a third party, a valid copy of the custody agreement is required. If consent from all individuals is not provided then the government institution will sever information related to the missing consent.
By providing a well-documented application and consent from all individuals you will have access to more information in response to your request, otherwise, some of the information on file would qualify for exemption under s.19 of the Access to Information Act.
It is not mandatory but providing a copy of the passport biographical pages of all applicants will assist the government institution in processing your request.