Consent Form

Consent

Why is a consent form required?

A consent form is required pursuant to the Canadian Privacy Act, which states that personal information shall not, without the consent of the individual to whom it relates, be disclosed.

A properly filled in consent form will ensure timely processing of your order! Print and hand sign directly on the printed form. Each individual 16 years of age or older must sign on their own and the signature must be consistent with the official signature on the passport.

Which consent form to use?

A prefilled consent form will be emailed after you submit an order .

Simplified Consent Process: If requesting information from both IRCC and CBSA you can now provide only 1 consent form i.e. the CBSA consent form. The IRCC consent form is not necessary for dual agency notes i.e. GCMS Notes from IRCC & CBSA and Entire File from IRCC & CBSA.

IRCC

Use for GCMS Notes and Entire File requests from IRCC

CBSA

Use for GCMS Notes, CBSA Notes and Entire File requests from CBSA

CSIS

Use for CSIS Notes requests from CSIS

Is electronic signature accepted?

We accept the eSign forms if the recommended method of printing and hand signing is not possible (Typing name, initials or uploading an image of a signature is not accepted). Once you have completed the form, all parties will receive an email containing the PDF document. (Signing with blue ink is not required when using the above approved eSign forms)

Whether you hand sign or eSign no one other than the applicant should sign the form and the signature must be consistent with the official signature on the passport. Submitting a properly completed consent form with your request helps to prevent delays.

Where to send the consent form & photo ID?

  • The consent form can be uploaded using the form below (Up to 5MB in PDF or Image format).
  • Please ensure that the consent form is scanned at high resolution. Submitting unclear documents will result in processing delays.
  • A piece of photo ID that includes your signature, e.g. passport biographical pages (i.e. photo & signature pages) is also required. Learn more about Identity Verification.

    PROVIDE A VALID CONSENT FORM & PHOTO ID!
    • Each individual 16 years of age or older must sign on their own
    • Consent of both parents is needed for children under 16
    • Signature must be consistent with official signature on passport
    • Print & hand sign or use above approved eSign process ONLY
    • All dates on the consent form must be in yyyy-mm-dd format
    • 🚫 Don't paste an image of your signature
    • New Photo ID with signature (e.g. passport) is also required. Why?


    It is recommended to provide consent for any individual whose information could be contained in the requested records: your spouse, sponsor(s), co-signor, any family member including children 16 years of age or older. To allow the release of minor children’s information, provide both biological parents consent. Should a child be under the custody of a single parent or a third party, a valid copy of the custody agreement is required. If consent from all individuals is not provided then the government institution will sever information related to the missing consent.

    By providing a well-documented application and consent from all individuals you will have access to more information in response to your request, otherwise, some of the information on file would qualify for exemption under s.19 of the Access to Information Act.

    Providing a copy of the passport biographical pages (i.e. photo & signature pages) of all applicants will assist the government institution in processing your request; it can be submitted along with the consent form.